Privacy Notice

1. Current website behavior

The fillable agreement form runs only in the browser tab. It has no submission endpoint, database, analytics, or local-storage feature. Information typed into it is not sent to Coach Polumbus. The print control opens the browser's print dialog so the signing adult may save or print a personal copy.

Initial-session booking starts on this website at /book and continues in a Cal.com scheduler. Information entered in Cal.com is submitted to Cal.com, and payment is processed through Stripe. This website does not receive payment-card details.

2. Information collection

The business and its approved providers may collect only information needed to provide services:

• Signing adult's name, email, mobile number, role, and signature record.
• Participant's name, age category, selected service, position, experience, and training goal.
• Emergency contact name, relationship, and mobile number.
• Booking, payment, attendance, cancellation, and agreement records.
• Messages and information a parent or adult participant voluntarily provides.

The website agreement form is designed not to collect a full birth date, athlete email or phone number, detailed medical history, government ID, insurance ID, or payment-card details.

3. Uses

Information may be used to respond to inquiries, determine training fit, schedule and deliver services, process payments through an approved provider, obtain and retain required agreements, communicate with the signing adult, address safety or emergencies, maintain business records, prevent misuse, and comply with law. Information should not be used for an unrelated purpose without a new notice or consent when required.

4. Children and parent-first collection

This service is directed to parents, guardians, coaches, and adult participants—not to children completing forms on their own. A parent or legal guardian must provide information and sign for a participant under 18. The form does not request the minor's own email or mobile number. A child under 13 must not submit any information directly through the website.

5. Sharing

Initial-session booking information is shared with Cal.com and payment information is handled by Stripe. Other information may be shared only as needed with approved providers that support electronic signatures, hosting, communications, professional advice, or legal compliance; with emergency responders when reasonably necessary; or when the signing adult directs or authorizes the disclosure. Coach Polumbus will not sell personal information. Optional advertising measurement (Meta Pixel and Meta Conversions API) runs only after a visitor allows advertising in privacy choices. It is used to measure campaign results, not to build retargeting audiences or customer lists in this implementation.

6. Security and retention

A live workflow must use reasonable safeguards appropriate to the information collected, access limited to people who need it, and a written retention and secure-disposal schedule. Final retention, access, deletion, export, and incident-response details for Cal.com, Stripe, and WaiverForever remain pending. Website agreement submission remains disabled.

7. Optional analytics and advertising measurement

Visitors may allow optional first-party analytics and, separately, advertising measurement. Defaults are off. Choices are saved in a necessary first-party cookie for about 180 days and can be changed through Privacy choices in the footer.

Analytics may include first-party visit and session counts, landing path, campaign parameters, and Google Analytics 4 page and funnel events. Advertising measurement may include the Meta Pixel, Meta Conversions API, and advertising click identifiers. Purposes are traffic measurement, campaign attribution, conversion measurement, fraud prevention, and system diagnostics.

Booking names, emails, phone numbers, athlete details, agreement data, medical information, payment-card details, raw IP addresses, and full user-agent strings are not sent to GA4 or Meta through this implementation. The /agreements page loads no analytics or advertising scripts and does not send first-party analytics events.

If this browser sends Global Privacy Control, advertising measurement stays off and cannot be turned on with a generic accept-all action.

Raw first-party analytics events and visit identifiers are retained up to 13 months. Operational booking and payment records follow business-record needs and are not deleted merely because an analytics cookie expires.

8. Choices and requests

A signing adult may request access, correction, or deletion where applicable, and may withdraw optional communications. Privacy questions and requests may be sent to[email protected] or raised by phone at720-239-2416.

9. Updates

This notice should be updated when collection methods, providers, retention practices, communications, or hosting change materially. It does not claim attorney approval or legal compliance.